Privacy Policy

Breffnie O Kelly Privacy Notice

Introduction

Breffnie O’Kelly, a trading name of Toter Bloom Limited, is a company incorporated in Ireland (registered number 605734) and is a data controller in respect of personal information that we process in connection with our business. This means that we are accountable under legislation on data protection matters as that legislation affects you, our client.  

Breffnie O’Kelly is committed to protecting and respecting your personal data and privacy rights. We wish to be transparent on how we process your personal data and are committed to ensuring you understand your rights as our client under the General Data Protection Regulations (GDPR) and Data Protection Acts 1988-2018.

This Privacy Notice sets out what we do with your personal information, why we gather it and what this means to you.

Please take time to read this Privacy Notice carefully.

Who we are and how to contact us:

In this notice, references to “we”, “us” or “our” are references to Breffnie O’Kelly.

For more information about us, please visit www.breffnieokelly.ie

If you have any queries about your personal data, please contact the Director Breffnie O’Kelly:

§  Address| 16 Dodder View Cottages, Ballsbridge Dublin 4, Ireland

§  Email | Breffnie@breffnieokelly.ie

§  PRSA Licence | 003902007318

§  Phone number | +353 87 2574 573

Information we collect about you and how we obtain it

We will hold:

§  Data to identify you and verify your address, for example, copies of passports or driving licenses, utility bills

§  Tenant information including names, addresses, dates of birth, previous employers’ and landlord references

§  Financial information, including bank account information, mortgage approval letters and bank statements

§  PPSN numbers and salary details

§  Google analytical data which shows the traffic of visitors around this web site (for example pages accessed)

§  Email addresses to send you promotional and marketing materials, subject to any preferences that you express when we collect your contact details or subsequently. You can opt out of receiving promotional and marketing materials from us at any time

We collect, store and use personal data you willingly give us from the first use of our services, use of our website and provided to us by third parties

Why we collect your personal information and our lawful basis

We process personal information about you and we do this for a number of specific reasons:

§  For the purpose of providing the agreed level of service to you under your contract with Breffnie O Kelly or because you have asked for something to be done to enter into that contract (purchase or rental of a property and in order to represent you and your interests to a seller or letting agent);

§  In order to comply with legal obligations and other tax and regulatory requirements which we are subject to (for example anti-money laundering requirements);

§  Where you have agreed or explicitly consented to the use of your data in order to provide you with information in relation to our services (you may withdraw your consent at any time)

§  For generating and analysing statistics regarding usage of this website, including the frequency of use of individual pages (where possible, personal data will be anonymised before being used for this purpose)

Who are we sharing your data with?

When providing services to you, we may share your personal information with–

§  Other Estate Agents and Surveyors as relevant to your own property search

§  Solicitors

§  Statutory and regulatory bodies, for example in the event of being audited by the Property Services Regulatory Authority

§  Broker or a Financial Institution

Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to carry out the service they provide on your behalf.

Sharing your data with a company outside the EEA

We do not share your data outside the EEA and if we did transfer personal data to a third party or outside the EEA, we would ensure that the appropriate safeguards are in place and that your rights are enforceable.

Implications of not providing your data

If you do not provide information to us, we may not be able to:

·         Provide or continue to provide products or services to you

·         Enter into a contractual arrangement

·         Assess your needs adequately

·         Recommend a service to you

How long we store your personal data

We will keep and store your personal data in accordance with our retention schedule, which is in line with legislation and regulatory rules, which we must follow. In most cases, we are obliged to keep data for up to 6  years from the date on which we cease to provide any product or service to you.

Profiling – automatic decision making.

We do not use profiling in our business. 

Additional Processing.

If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information prior to processing this data.

Website & Cookie Policy

Our website (www.breffnieokelly.ie) uses certain cookies. Our Website & Cookie Policy can be accessed here.

Your rights as a data subject:

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

·         Right of access – you have the right to request a copy of the information that we hold about you within one month of receiving your request. This may be extended to three months and we will explain why. This service is free.

·         Right of rectification – have incomplete or incorrect data about you corrected.

·         Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

·         Right to restriction of processing – where certain conditions apply, you have a right for your personal data not to be processed.

·         Right of portability – you have the right to have the data we hold about you transferred to another organisation.

·         Right to object – you have the right to object to certain types of processing such as direct marketing or for our legitimate business interests.

·         Right to object to automated processing, including profiling –you have a right not to be subject to a decision based solely on automated processing or profiling, if such a decision could have a significant effect.

·         Right to lodge a complaint with the Data Protection Commission

If you wish to exercise any of these rights, please contact us as outlined above and we will service your request within one month of receipt unless there is a delay, in which case we will explain why and service your request within 3 months. The service is free of charge.

How to lodge a complaint to the Data Protection Commission

In the event that you wish to make a complaint about how your personal data is being processed by us or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority, the Data Protection Commission or another Supervisory Authority at info@dataprotection.ie

Tel: 1890252231

Updates.

We will update our data privacy notice from time to time. Any updates will be made available on our website www.breffnieokelly.ie

This Privacy notice was last reviewed June 2020